There really aren't many jobs left that don’t involve email in some capacity so you would figure that we’d all be pros at it but… as you’ve seen from your inbox, that’s far from the truth. Here are some easy tips to make your outgoing electronic mail less painful for the people on the other end of it:
- How To Structure Your Email. Think of it like a kid’s story. There’s a beginning, middle, and an end, and there are no loose ends or need for a sequel. Keep it simple. Start with a greeting, go into what you're asking or any action requested, give a brief description of context and impact, then close things out.
- Always Use A Subject Line In Your Emails. Subject lines are very important for searchability and simply because it’s rude to skip them. People are busy, respect their time by giving them an idea of what you’re messaging about.
- Keep Your Emails Appropriate. Email isn’t the spot to show off your wonderful sense of humor. There’s no guarantee that everyone that will see the email chain will understand that you’re joking and if the message has to get forwarded outside of the office, you’re going to feel pretty weird when a business partner sees your attempt at cracking wise. Best to keep your humor in person and without getting a permanent record involved.